The Samuel F. Heffner Jr. '56 Alumni House

The award-winning Heffner Alumni House was conceived, designed, constructed, and financed by alumni. The structure houses meeting rooms, dining facilities, a library, and formal and informal gathering areas.

Reservation Request Form
All requests must be made a minimum of two weeks in advance. Please fill out a request form and e-mail it to the Heffner Alumni House Manager to begin the reservation process. The reservation process may take up to a week to complete.

* Adobe PDF Format
* MS Word Format

Final counts of attendees and any changes to your reservation must be complete 14 days in advance of your reserved event.

Please note that any request for use of the Great Room furniture requires a minimum 10 day reservation to allow for setup and breakdown.

Heffner Alumni House Fee Structure
The Heffner Alumni House has a four-tiered fee structure that is applied to all events. Please review it and talk to the Alumni House Manager if you have any questions.

* Heffner Alumni House Fee Chart

Equipment and Services
Heffner Alumni House equipment is available on a first come, first served basis. Make arrangements for equipment use through the House Manager. (A list of available equipment may be found on the Heffner Alumni House Fee Chart.) If additional audio visual equipment is needed, (LCD projectors, laptops, etc.), on-campus groups must make arrangements through IT Operations at (518) 276-8282. Off-campus groups must make arrangements through the Office of Conference Services at (518) 276-6694.

If additional furniture is needed, (tables and chairs), arrangements must be made by the event sponsor to rent the furniture through a local rental company. All arrangements must be approved by the Alumni House Manager prior to finalizing the equipment order with the rental company.

Room Descriptions
Click for a detailed list of all available rooms and their capabilities.

Hours of Use
During the academic year normal building hours are: Mon.-Fri., 8:30 a.m.-5 p.m.; Saturday and Sunday, closed. Events may be scheduled any day of the week between 8 a.m. and midnight, however, the building must be staffed by Heffner Alumni House personnel during all events.

Facilities

Driving Directions

Parking
Limited street parking available. Off-campus groups must contact the Office of Conference Services for assistance with parking arrangements. All Troy and campus parking rules and regulations must be obeyed. Visit the Campus parking website for more information. Heffner Alumni House personnel are not responsible for parking tickets and fines issued. Be sure all guests know where proper parking areas are.

Food Service Options
All catered functions and food or beverage deliveries must be arranged through Sodexho, Rensselaer's catering service at (518) 276-6209.

Alcohol - All campus groups must file for a campus alcohol permit at least thirty days in advance of their function with the Student Health Center. Groups using Sodexho, Rensselaer's catering service, to provide alcohol must also apply with them for a New York State Alcohol permit. The Office of Conference Services will apply for permits for external groups.

Rental Equipment
All times of delivery and pickup must be approved by the Alumni House Manager.

Signs
No posting of signs and banners in or around the Heffner Alumni House without prior approval of the House Manager.

Smoking
No smoking on Rensselaer property. Event sponsors are responsible for enforcing this policy.

Telephones
Make arrangements through the Information Technologies Infrastructure Department to setup a conference call. To make calls outside of Rensselaer using campus phones, precede the telephone number with a “9.”